Senior Executive Assistant

About the Role: We are seeking a Senior Executive Assistant who is proactive, tech-savvy, and highly organized to support our executive leadership team across entities. This role goes beyond traditional administrative duties—it's about being a trusted partner who anticipates needs, drives efficiency, and ensures that the executive's time is optimized for impact. The ideal candidate is detail-oriented, solutions-focused, and able to thrive in a fast-paced, evolving environment. Key Responsibilities: 1. Executive Calendar & Time Management  Proactively manage complex calendars, prioritize meetings, and minimize conflicts.  Coordinate high-stakes meetings across time zones, including board meetings and investor calls.  Anticipate scheduling needs and build in strategic focus time. 2. Email & Communication Management  Triage executive email inboxes, draft responses, and manage follow-ups.  Serve as the executive’s gatekeeper—filtering requests and acting as a communication liaison.  Draft high-quality correspondence, memos, and reports. 3. Meeting & Event Preparation  Prepare agendas, talking points, and briefing materials for meetings.  Attend key meetings when necessary, take notes, and track action items.  Coordinate logistics for team offsites, board meetings, and VIP visits. 4. Travel Management  Plan complex, multi-leg domestic and international travel.  Manage visas, accommodations, and detailed itineraries.  Troubleshoot travel issues in real time. 5. Project Management & Strategic Support  Assist in managing cross-functional projects or strategic initiatives.  Track deliverables, deadlines, and key performance metrics.  Conduct research and prepare presentations or executive summaries. 6. Confidential & Financial Administration  Handle confidential information (e.g., performance reviews, strategic plans).  Manage or support executive expense reports, budget tracking, and vendor payments.  Liaise with finance, legal, and HR on sensitive matters. 7. Leadership & Team Collaboration  Serve as a proxy or representative of the executive in certain settings.  Foster strong relationships across departments to facilitate smoother operations.  Mentor junior administrative staff or manage other assistants. Required Qualifications:  8+ years of experience as a senior executive assistant or in a similar support role  Exceptional written and verbal communication skills  Proven ability to manage multiple priorities and deadlines with attention to detail  Advanced proficiency in Microsoft Office, Google Workspace, and modern productivity tools (e.g., Slack, Notion, Zoom, Asana)  Comfortable working with ambiguity and taking initiative  High emotional intelligence and professional discretion  Bachelor’s degree preferred Location - Perungudi, Chennai Company - Evolv Clothing - https://evolvclothing.com/ Interested candidates please share your resumes to mathewhrin@gmail.com